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Past President 2012/13



Tips for Speakers

Tips for Speakers

Some things you will need

1.   A Digital recorder

a.     to record every speech you ever give

b.    to listen to speeches as you are preparing them

c.    to evaluate the speeches after you have given them

d.    to hear what your audience is herring

e.    to measure impact

f.     to post on your web site / YouTube channel.

g.    to make notes as ideas come to mind

h.    to get voice references and evaluations

2.   A Video Camera

a.     to video every speech you ever give

b.    to  see to speeches as you are preparing them

c.    to evaluate the speeches after you have given them

d.    to see what your audience is herring

e.    to measure impact

f.     to post on your web site / YouTube channel.

g.    to video references

3.    Note Pad and Pen – always on you, next to all telephones in the house, on your bedside table.

a.    To record ideas

b.    To record speech tiles

c.    To record stories

d.    To record smart ideas

e.    To remember things

f.     To make notes

4.   Generic Evaluation Sheets / templates

a.    For Speeches

b.    For Presentations

c.    For audience members

d.    For mentors

5.   CD Shuttle in your car / MP3 Player for public transport

a.    To Listen to other speeches

b.    To listen to your own speeches

c.    To listen to educational CD’s on art of speechmaking

d.    To listen to subject experts on subjects you speak or want to speak on

Voice Tips

1.   Protecting your voice

a.    Never Shout

b.    Never scream

c.    Try not to clear your throat by rasping it – use hot water (see below)

d.    Always use a microphone if it is available – always (learn to use it properly)

e.    Never take Coffee, Tea, Milk Drinks just before (1 hour) you speak

f.     Same goes for alcohol

g.    Always sip a cup of boiling water (no lemon) just before you get up to speak

h.    Do Voice exercises for 10 minutes Max 1 hour before you speak

i.      If “you have lost your voice” shut up – don’t try and speak – Shut up – write but don’t speak – get sleep – lots of it it’s the only way to give the vocal chords time to recover

Speech Writing Tips

1.   Topic Analysis

a.    Ask yourself – Why this topic and why You as the presenter

b.    What level of expertise do you have in this subject

c.    What level of expertise does the audience have

d.    Don’t just be the Speaker – Be the Expert Who Speaks on this topic.

2.   Audience Analysis

a.    They are the reason you are speaking – It’s all about them NOT YOU

b.    Who are they

c.    Why are they there

d.    What are their needs

e.    What do they know

f.     What do they need to know

g.    Can you fill the gap

h.    Age, Sex , Race, Ethnic Groupings,

i.      Hierarchy split, academics, CEO level, Management, Staff, blue collar, ??

j.     Language demographics

k.    Taboos in this audience

3.   Writing the speech

a.    Start with the end – the purpose – the message – the call to action

b.    Then develop the Start – the attention grabber – the thing that breaks their concentration and gets them focussed on you

c.    The build the 5 points of the body

4.   Stories ( the goldmine of great speakers)

a.    Collect stories an anything that may be of interest

b.    Write them down

c.    Categorise them

d.    Practice them

e.    DONT steal other people stories – use your own there are at least 1,000 things that have happened in your life that make a good story – open your imagination

f.     Learn how to tell  stories

Stage / Venue Managing

a)    Get there early

b)   Pace the stage cracks and squeaky spots

c)    Check out the lighting and dark spots on stage

d)    Know where you want to be at what part of your speech

e)    Check the stairs up the stage – handrails are often loose

f)     Get all lecterns , tables and props in places you need them or remove them

g)    Check all cables and plugs for laptops and data projectors

h)    Test all equipment

i)     Test Microphones

j)     Practice with Microphone

k)    Get to know sound engineer /they also often look after blights


Preparation Tips

a)    Be Yourself

b)   Don’t try and copy others styles – be yourself create your own comfortable self.,

c)    Write out speech

d)    Read it to yourself 3 times in your hear

e)    Then 3 times out loud

f)     Then “standing”  3 times out loud

g)    Now record it and listen top it

h)    Revise and rewrite

i)     Repeat the above

j)     Now video yourself

k)    Watch the video

l)     Laugh at yourself

m)  Rework sections and practice

n)    Redo whole speech again to video

o)   Watch it again

p)   OK now you are ready to present it to people

Finding and Practising Impromptu speeches

a)    In your Car / Bus / Taxi on way to and from work

b)   Check out all billboards and adverts

c)    Choose a billboard or Product or just one word from them

d)    Do a 2 minute impromptu speech

e)    Preferably out loud

f)     Record on your digital recorder

g)    Listen to it

h)    Do it again – only this time better

i)     Do at least 3 to 5 every day

j)     Enjoy and have fun

CHANGE – We hate it – But we need it !

“Change is not merely necessary to life It is life!”
Alvin Toffler

Every year all good businesses Micro, Small, Medium and Large look at what has happened in the past year/years and tries to predict what they want to achieve in the coming year/years. –Well at least I trust they all do otherwise they could be heading down a slippery slope to being an ex-business very fast.

There are always things we are great at and that the market wants and we should Continue doing these things. Then there are new demands for our products and services which we should Start doing if we want to keep our existing and attract new clients. Then there are the things we do badly and that clients either want of don’t and these we should either Stop doing or Change what we are doing.

It really is not rocket science but there is always the mistake most businesses make and that is they presume they know what the clients/markets want and need. The really successful businesses do not assume they know — they ASK the Client/Customer and then only do they apply the strategies and plan to provide what is wanted. And the Great companies of course deliver more than what is wanted or expected.

The Key to survival and prosperity is Change.

Albert Einstein defined insanity/madness as “Doing the same thing over and over again and expecting a different result”.  And this put another way is – you must change to make it happen and to achieve the results you want.

But just the word Change makes people feel that their world is crumbling. Some run away, some become inert and some go into deep states of depression. The successful ones learn how to cope with change and if they are business owners they learn how to implement change without causing the reactions mentioned above for their teams. – This is not just a hit and miss process – it is a skill one needs to learn BEFORE implementing the changes not after as then it is too late.

So what then are the keys to and effective change intervention:-

  •  Understand the real need for the change – The Good, The Bad and The Ugly of the situation.
  •  Get the right people together to lead the change in the company.
  • Create a “Dream-board” of the desired end result
  • Share and communicate the “Dream-board” with all until the accept and buy into it
  • Allow them to “Go For It” – remove red tape and obstacles – Give power with responsibility and accountability.
  • Celebrate Milestone Successes as they happen – “What gets recognised gets repeated” Adolph Kaestner
  • Implement all the changes that worked and keep on promoting their usage – create a vibe of energy and excellence.
  • Make them a Habit and a Home Grown Tool for success so that the process continues.

If you are not sure that you can do this on your own get someone to help.  Failure is not an option and does more harm and breaks the trust for future change interventions. The people affected also need to be shown how to cope with the change which in itself is a skill that needs to be known to all and especially the change agents.


But above all do not be afraid of implementing change. Winston Churchill shared these sage words with us  “There is nothing wrong in change — if it is in the right direction. To improve is to change, so to be perfect is to have to change often”.

Enjoy changing, adopting new projects and processes and the success they bring with them.